Fully Integrated Accounting Module

A fully integrated accounting module is included in TravelHerd.

Every TravelHerd subscription incorporates a fully integrated accounting module complete with financial reporting capabilities.  The accounting module may only be accessed by those staff members whose TravelHerd log-ins have been set-up with accounting security clearance or higher.  Setting up the chart of accounts, journals, general ledger accounts and credit cards accepted is done quickly and with ease.  The fully integrated accounting module allows your accounting department personnel to post receipts (checks, credit cards, cash and wires), disbursements (checks and wires) and adjusting entries as required, with daily transaction reports, grouped in their own tab, at your fingertips.  TravelHerd allows you to implement multiple currencies for buying and selling prices and deal with currency fluctuations as well.

Fully Integrated Accounting Module

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TravelHerd’s fully integrated accounting module includes an ARC/BSP airline tickets interface with Amadeus.  Using this interface ensures that your airline ticket data is accurately accounted for in TravelHerd, thus freeing your staff to focus on other duties versus airline ticket entry, while still permitting manual airline ticket entry for non-ARC/BSP reporting carriers.  Airline tickets are included in their respective TravelHerd reservations, provided the reservation number has been included in the ticket record prior to the data transmission into TravelHerd or entered manually into the ticket record later on.

The accounting module comes with financial reporting capabilities for many of the most commonly requested accounting reports, grouped by topic, e.g. Vendor, Audit, Airline, Insurance, as well as General Accounting and Daily Accounting.  Many reports feature transaction data export functionality to either print-out or spreadsheet format files.

FIT Booking Engine

TravelHerd has a unique FIT booking engine consisting of a scratchpad to produce quick quotes and the reservations module for highly customized FITs, scheduled tours and other travel options. The scratchpad and the reservations module both utilize XML, vendor web sites and the internal database in TravelHerd in the booking process. Items added to the scratchpad can be generated into a proposal with the inclusion of the booking agent’s information, whether they are a travel agent or a direct consumer. Proposal and reservation itineraries and invoices can be emailed to booking agent/now client.

FIT Booking EngineServices queried via an XML interface can be stored in the TravelHerd database, based to the user’s  authorization level. Stored services for hotel, land and transfers display at the top of the list of available options, thus directing entry level reservation agents to preferred product. Booking from the stored services is faster because queries are made based on a single item as opposed to searching by destination. The default flag is set to display only refundable services with an option to show all services. Queries may also be done based on available services, e.g. star rating, business center, swimming pool, etc. for hotels, with similar options for land and transfers.

TravelHerd takes the net costs from the supplier and adds a mark-up in one of following ways:

  • Single step multiply if the markup is higher than 1 or divide is the the markup is less the 1.
  • Double step multiply if the markup is higher than 1 or divide is the the markup is less the 1.
  • A separate mark-up can be set for travel agents and direct consumers.
  • TravelHerd supports two exchange rates per currency, one for buying and one for selling.

The TravelHerd reservation module uses the same principle as the scratchpad for additions and revisions to an existing reservation.

The single or multiple itinerary deviation feature in the TravelHerd FIT booking engine allows for a passenger or multiple passengers to deviate from the main itinerary for their own specific activities while staying within the overall main itinerary framework, within a single reservation.  Itineraries using this feature show the main itinerary with the deviations, tagged with their specific travelers names, as they occur.

TravelHerd Online Knowledge Base

A powerful online tool to answer TravelHerd users’ questions while working within the application, the TravelHerd Online Knowledge Base, is a click away.

TravelHerd users have a powerful online tool to assist them with questions while using application, the TravelHerd Online Knowledge Base, which is powered by the WordPress for fast and easy searching. Users may access the TravelHerd Online Knowledge Base whilst working within the TravelHerd application, thus maintaining productivity and continuity.

TravelHerd Online Knowledge Base

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The TravelHerd Online Knowledge Base has searchable topics applicable to employees day-to-day use of the TravelHerd application.  The Online Knowledge Base covers many areas of responsibility including Reservations, Database, Sales and Marketing and Accounting, to name a few. Users have commented that they find the Knowledge Base particularly convenient as a “memory-refresher” assisting them while they perform TravelHerd functions outside of their day-to-day responsibilities.

Many clients find the TravelHerd Online Knowledge Base to be a helpful assistant when the training new employees and cross-training current employees on the TravelHerd application.  They find that the Online Knowledge Base’s ease of access  is a functional method to answer many common, and some not-too-common, questions which employees may have during their training. Using the Online Knowledge Base does not require the intervention of supervisory and training personnel; it is available to every TravelHerd user.

Profile history and profile date tracking

Profile history and profile date tracking make TravelHerd  profile management easier

Profiles of Travel Agencies, Travel Agents and Direct Consumers are elements of TravelHerd’s profile management module. They are key to your marketing efforts and sales, so being able to view the history of profiles’ additions and revisions, include the dates attached to these actions, is a very important part of profile management.  Profile history and profile date tracking are standard elements of TravelHerd’s profile management.

Simply put, all additions and revisions to profiles are now logged in the profile history within your TravelHerd database. The profile history enables the TravelHerd user to see what revisions have taken place to a profile. Revised profiles display the date and time of the revision and which TravelHerd user made the revision.

Profile history and profile date tracking

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While it is a truism that “change is the only constant”, it can also lead to confusion when there is no history to fall back on.  Fortunately, profile history and profile date tracking in TravelHerd does away with this type of confusion for your staff when dealing with profiles.

All in all, the profile history and profile date tracking elements of TravelHerd’s profile management module provide key practical information for your Sales and Marketing, Reservations, Accounting and Operations departments.

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